What this does
Every company drive decays the same way: three naming conventions, folders nobody remembers creating, and the deck you need titled "Copy of final v3 (2)". Toyo reads what is actually in there and puts it in order.
What a cleanup covers
- A proposed folder structure based on the files you have, not a template: by client, by quarter, by function, whatever the contents suggest.
- Renaming: files get names a teammate could find by searching, with the convention applied consistently.
- Duplicates and stale versions flagged, with the newest kept and the rest queued for archive.
- Orphans: files sitting in no folder, or in a personal drive when they belong in the shared one.
You approve before anything moves
Toyo never reshuffles your company files on its own. It sends the plan first: the structure, the renames, the archive list. You approve, edit, or veto pieces of it, and only then does the work run. Every move is logged, so anything can be put back.
Keeping it tidy
After the cleanup, Toyo can stay on as the librarian: new files get filed into the right place, naming drift gets corrected, and a monthly note tells you what it tidied.
It is the cleanup day your team keeps scheduling and cancelling, done in the background with your sign-off.
